Customers, contracts, and recurring invoices in one place.
CRM with customer file, team inbox with AI draft replies, quotes to invoices, monthly maintenance and hosting flat rates as recurring invoices, projects, tasks, and workflows. For the business around your technology, not for monitoring itself.
Contracts in folders, flat rates in Excel, customer emails in five inboxes.
What DivineMind covers for a system house today.
For IT system houses, Managed Service Providers, software and web agencies who want to manage their customers, contracts, projects, and invoices in one system.
CRM with customer file
↳ Contacts, contracts, and a customer's last email are in different programs.
→ Companies and contacts with customer file: emails, quotes, invoices, documents, and tasks are attached to the customer. Leads are qualified and turned into customers; acquisition is done via email only. Every change is logged.
Team inbox with AI draft reply
↳ Support and sales emails land in personal inboxes and remain unread when someone is sick.
→ Shared inboxes with roles 'can write' and 'can only read'. Microsoft 365, Gmail, and any IMAP account can be connected. AIRIS writes a draft reply in the language of the email; it is sent by a human.
Quote, order, invoice
↳ Quotes are created in Word, invoices in another program, and line items are retyped.
→ Quotes with acceptance via link, order confirmations, and invoices from the same process. The e-invoice in XRechnung format is generated upon sending. Dunning levels run automatically when you enable them.
Recurring invoices
↳ Monthly flat rates for maintenance, hosting, or licenses are manually created each month.
→ You create a recurring invoice, e.g., monthly, and DivineMind generates it on schedule. The AI reads incoming invoices from your suppliers, recognizes supplier subscriptions and contracts, including termination dates and notifications of price increases.
Projects and tasks
↳ Rollouts and customer projects are managed via emails and verbal requests.
→ Tasks and projects with assignee, deadline, and status, recurring tasks for regular work. Customers book appointments themselves via your booking page, with an option for a video call link.
Workflows and AIRIS
↳ Recurring processes depend on individual people.
→ Workflows with triggers, such as 'lead created' or 'quote created', and with a schedule. AIRIS answers questions about your own data, such as open invoices or overdue tasks; writing steps are performed via the autonomy button.
One price per user. All modules are included.
CRM, DivineMail, invoices, recurring invoices, projects, workflows, and cloud storage cost nothing extra. All prices plus VAT.
per user per month: DivineMind with CRM, DivineMail, invoices, projects, workflows, and storage.
per user per month with the AI assistant AIRIS in chat and voice.
Setup fee. You set it up yourself, with instructions and videos in the manual.
Frequently Asked Questions
Does DivineMind replace our PSA or RMM tool?+
No. There is no integration with PSA or RMM tools, monitoring, license management, or on-site asset inventory. DivineMind covers customers, emails, quotes, contracts, invoices, projects, and tasks.
Are logged hours automatically billed?+
No. Hours from tasks are not automatically added to invoices. Flat rates are processed as recurring invoices; individual services are entered as line items on the invoice.
Are there reports for NIS2 or ISO 27001 for our customers?+
No, DivineMind does not generate such reports.
Can I connect DivineMind to our accounting software?+
For your tax advisor, you export files: DATEV booking batch, ebInterface, or the BMD package. There is no live interface to DATEV, RZL, or BMD.
What does DivineMind cost for a system house?+
€749 per user per month, €999 with the AI assistant AIRIS, both plus VAT. All modules are included, and there is no setup fee.
Where is the data stored?+
In the EU: database in Frankfurt, files in Berlin. Each company is separate.
Industry-specific AI insights — weekly
Each Wednesday a case from your industry: what works, what doesn't, what it really costs.
Customers, contracts, and invoices without media disruption.
In the initial consultation, we will show you DivineMind with customer file, team inbox, and recurring invoices.
Or write to us directly.
Please briefly describe your needs — we will get back to you within 24 hours.