Fully booked. Cleanly documented. Settled on time.
The reservation call comes in at two in the morning, the hygiene check is waiting, the stack of supplier invoices keeps growing, the catering needs billing and the shift schedule needs writing — DivineMind.AI answers calls around the clock, reminds you of every mandatory HACCP check, books every receipt, runs your stock and your catering orders, and gives your team its own portal. You take care of the guests, AIRIS takes care of the rest — and asks before every critical entry.
The back office eats your margin — and your evening off.
Six levers for quiet nights, full tables and audit-proof books.
From reservations through purchasing, the till and catering to the shift schedule — DivineMind.AI takes over the back office and asks before every critical entry.
Answer reservation calls around the clock
↳ Calls during service or after midnight go unanswered — the guest books with a competitor.
→ The Call Agent takes reservation requests 24/7 in natural language, qualifies them, transcribes the conversation and logs the request with all details as a note in the CRM. Every caller is informed about the AI in a legally compliant way (EU AI Act Art. 50).
HACCP mandatory checks, reminded every day
↳ Refrigeration, temperature and cleaning logs get forgotten in the rush or filled in afterwards — at a food inspection that gets expensive.
→ The Checklist Agent reminds you every day of the HACCP checks that are due, logs the completed runs and flags every deviation immediately so it gets escalated and resolved — a seamless, audit-proof record.
Purchasing and stock — from the photographed receipt to the reorder
↳ Butcher, beverages, wholesale: receipts arrive every day on paper, by photo or by mail. Typing them up costs hours, the early-payment discount lapses — and no one notices the cream is running low or stock is expiring until it's too late.
→ The Finance Agent reads every incoming invoice via OCR (supplier, amounts, VAT, IBAN, due date) and presents it for approval — payment via SEPA, early-payment discount in view, a clean DATEV export. Stock is tracked by batch and best-before date on a FEFO basis, warns you of expiring goods, and prepares a reorder with the assigned supplier when it drops below the minimum stock — you release the dispatch.
GoBD-compliant cash book — the human posts, AIRIS secures
↳ A cash book in Excel is not tamper-proof — at a tax audit an estimate looms. Outgoing invoices and dunning notices to catering clients pile up.
→ The cash book is kept GoBD-compliant and tamper-proof — AIRIS presents every entry to you for approval (cash is irreversible, the human decides). Outgoing invoices are hash-sealed, dunning runs autonomously, and the tax-advisor export goes out daily at 06:00.
Catering — from the inquiry to the invoice
↳ Company party, wedding, regular client with special terms: quote, order confirmation, delivery note and invoice are created today in four tools or by hand — and someone recalculates the volume prices every time.
→ DivineMind.AI runs the complete chain: quote → order confirmation → delivery note (with automatic stock issue) → invoice. You set up regular clients with their own price lists and volume pricing; via a personal order link they order themselves without a login. Every irreversible step — delivery note, invoice — runs through your approval.
Shift schedule, time clock and leave — in the employee portal
↳ Shifts via WhatsApp, hours on scraps of paper, the sick note reported in passing — at the end of the month the clean overview for payroll is missing.
→ Service and kitchen get their own self-service access via PIN: they see their shift schedule, clock in and out, report sick (with an upload of the sick note) and submit vacation requests. The recorded hours and absences come together cleanly — no paper, no retyping, ready for payroll. These pure portal accounts are free — you only pay for the employees who work with the full app.
See what you save by switching the stack.
Total honest math — current tools + manual hours vs. one flat DivineMind.AI price.
Frequently Asked Questions
Is the cash book really audit-proof?+
Yes. The cash book is kept GoBD-compliant and tamper-proof, every entry is hash-sealed and traceable in the audit trail. Because a cash entry cannot be undone, AIRIS always presents it to you for approval — the AI never posts anything in secret. The export to the tax advisor goes out automatically every day via DATEV, BMD or RZL.
How do you help with HACCP documentation?+
You set up your mandatory checks once (cold chains, temperatures, cleaning). After that, DivineMind.AI reminds you every day of the checks that are due, logs the completed runs and flags every deviation immediately for escalation. This produces a seamless record that holds up to an inspection — without notes filled in afterwards.
What happens with all those supplier invoices?+
You photograph the receipt or forward the invoice email — DivineMind.AI reads the supplier, amounts, VAT, IBAN and due date via OCR and creates the booking record. After your approval the payment runs via SEPA, early-payment discount deadlines are tracked, and everything lands cleanly in the tax-advisor export.
Do you keep my stock under control too?+
Yes. Every item is tracked with stock level, batch and best-before date; on withdrawal the FEFO principle applies — goods expiring first go out first. DivineMind.AI warns you of expiring goods and reports when an item drops below the minimum stock, and prepares the reorder with the assigned supplier for your approval. You trigger the dispatch of the order — the AI does not act on its own here.
Can I run my entire catering business through it?+
Yes. From the quote through the order confirmation and the delivery note to the invoice, the whole chain runs in one system. You set up regular clients with their own price lists and volume pricing, and via a personal order link they order themselves without a login. We present the delivery note and invoice to you for approval, because they can no longer be undone.
How do my staff record shifts, hours and leave?+
Every employee gets their own portal access via PIN — without full app access. There they see their shift schedule, clock in and out, report sick (with an upload of the sick note) and submit vacation requests. You see the recorded hours and absences bundled and cleanly prepared for payroll. These pure portal accounts are free: only the full app users are billed, not the employees who merely clock in and out.
Does the AI take critical actions on its own?+
No. DivineMind.AI works fully autonomously for routine, but asks for your approval before every critical or irreversible action — such as a cash book entry, a delivery note or a payment. The system is built to be EU AI Act high-risk compliant: the human decides, the AI prepares and executes after approval.
What does DivineMind.AI cost and is everything included?+
Per user per month €749, with AIRIS Portal €999. The complete agent network is included — reservation handling, cash book, supplier OCR, stock with reordering, HACCP checklists, the complete catering sales chain from quote to invoice, shift schedule and time tracking in the employee portal, accounting, dunning and CRM. Pure employee portal accounts (e.g. just for clocking in and out) are free and do not count as full users — you only pay for the employees who actually work with the app. No module surcharges, all in one subscription. Servers are located in the EU (Germany).
Industry-specific AI insights — weekly
Each Wednesday a case from your industry: what works, what doesn't, what it really costs.
More full tables. Fewer full to-do lists.
In 30 minutes we'll show you how DivineMind.AI relieves your restaurant — from the reservation call through purchasing and stock, catering billing and the shift schedule to the audit-proof cash book.
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