28%of the workday
is spent on email by knowledge workers, according to McKinsey. For one employee, that's roughly 11.2 hours per week.
Source: McKinsey Global Institute, 2012 (weiterhin zitiert in aktuellen Reports)
Email Inbox with AIRIS
Your inbox.Your AI has already read it.
DivineMail is the email inbox for SMBs where AIRIS analyzes every incoming message, categorizes it, links it to your CRM, and drafts a reply — before you even open it.
- ~0,4sAnalysis per email
- 3Providers: Gmail, Outlook, IMAP
- 100%Data processed in the EU
For businesses worldwide. No credit card required to request access.
DivineMail — Inbox
LIVE
DA
Dr. Anna Weber
1 sec agoanna.weber@weber-consulting.at
Q2 offer — reply requested
Hi, thanks a lot for the detailed offer. One question on item 3…
Read & analyzed
Sentiment detected
Contact linked in CRM
Reply drafted
Gmail · Outlook · IMAP4 accounts synced
Why your inbox is costing you money
Email is the least automated tool in the daily life of an SMB. The numbers are publicly documented:
121emails per day
is what the average office worker receives. Without structure, important messages get lost between newsletters, invoices, and offers.
Source: Radicati Group, Email Statistics Report
34%of the time
is spent searching for information — often in old email threads, because no CRM context is available.
Source: Interact Source, Workplace Productivity Report
How it works
What happens in the first 0.4 seconds
Six steps, fully automatic, before you even see the email. No manual setup required.
- 01
Email arrives
Via the Gmail API, Microsoft Graph, or IMAP, the message is synchronized — on average ~180 ms after delivery.
- 02
AIRIS reads and understands
Gemini 2.5 Flash analyzes subject, body, and attachments. Extracts intent (inquiry, offer, invoice, meeting) and urgency.
- 03
Category is applied
Automatic assignment to one of your categories (default or custom) — including sentiment label: positive, neutral, negative.
- 04
CRM match happens
The sender is linked to a contact in your CRM via their email address. The activity lands in the timeline.
- 05
Reply is pre-drafted
If a reply is expected: a draft in your tone, with the right data from CRM, offers, and calendar — ready to send or edit.
- 06
You decide
Send, edit, create a task, schedule a meeting. No action happens without your okay — unless you explicitly allow it.
New in DivineMail
Ask your inbox — in your own words
AIRIS knows every one of your emails, offers, and contacts. Ask the questions that would otherwise cost you half an hour of searching.
AIRIS
online
Which offers are still waiting for a reply?
3 open offers:
• AG-2026-041 (Weber GmbH) — 6 days ago
• AG-2026-039 (Lang e.U.) — 4 days ago
• AG-2026-037 (Huber Bau) — 12 days ago
Structured extraction
Free text becomes a table.
AIRIS detects orders, inquiries, appointments, and complaints in your mails and extracts them in structured form. Exportable as CSV. Directly processable in CRM, ERP, or Excel.
ai_actions — last 3
| Type | Sender | Value | Status |
|---|---|---|---|
| Order | Weber GmbH | 12 × Art. 8840 | New |
| Inquiry | Huber Bau | Offer requested | Open |
| Appointment | Dr. Lang | Tue Apr 22 2:00 pm | Confirmed |
Types, fields, and filters are configurable per account. You decide what AIRIS extracts.
Features in DivineMail
Twelve core features. Clear, verifiable, no buzzwords.
Unlimited inboxes
Manage Gmail, Outlook, Office 365, and any IMAP mailbox at the same time in one interface.
AI summaries
Long threads condensed to 3 sentences. Core message, required action, urgency.
Reply drafts
Drafts in your writing style, enriched with facts from CRM, offers, and calendar.
Auto-categorization
Default categories plus as many custom ones as you want, per account. Never again lose inquiries in spam.
Automatic CRM link
Every email is automatically linked to the matching contact. Activity timeline included.
Meeting extraction
iCal invitations, meeting suggestions in text, times — automatically added to the calendar.
Invoice import
Invoice attachments are read via OCR and recorded as incoming invoices.
Drip sequences
Automated follow-up series: day 1 intro, day 3 value, day 7 case study.
Campaigns with tracking
HTML campaigns with open and click tracking. Segmentation via CRM filters.
Natural Language Search
Simply ask, "unread invoices from last week." Our AI converts your question into filters such as sender, timeframe, category, or keyword, and uses them to search the subject and preview text of your emails.
OAuth + encryption
No password storage for Gmail/Outlook. IMAP credentials encrypted with AES-256 in the database.
Team sharing
Shared inbox with role-based permissions: read-only or full edit.
Prioritized AI inbox
Important mails on top. Newsletters collapsed. AIRIS detects urgency and intent and sorts automatically.
Open & click tracking
See exactly when recipients open your mail and click on links. Per-recipient stats per campaign.
Multi-identity & signatures
Multiple sender profiles (sales, support, management) with their own HTML signatures. Selectable per mail.
What your day looks like with DivineMail
Three scenarios showing where time and margin are created.
Morning, 08:03
24 emails overnight — all sorted before you've had your coffee
When you open it, you see: 2 offer follow-ups (high priority), 1 invoice confirmation, 3 meeting requests, 18 newsletters (collapsed). For the 2 offer follow-ups, a reply draft is ready — with the right numbers from the CRM. You read 4 drafts, click Send 4 times. 08:07, inbox at zero.
~22 min
saved each morning
After one week
No lead falls through the cracks anymore
Every email inquiry is automatically created as a lead in the CRM if the sender is unknown. Immediately with category, sentiment, urgency. Follow-up sequences kick in automatically: day 1 confirmation, day 3 info mail, day 7 check-in on need. You set it up once and it runs.
0%
forgotten leads
After one month
Less time per email, more time for customers
Accounting attachments automatically land as incoming invoices. Meeting suggestions from emails create calendar entries. Campaign mails show who opened and clicked. You work with your inbox — not against it.
3,2×
throughput per hour
Connects with everything you already use
Providers on one side, your business ecosystem on the other.
Supported providers
Microsoft Outlook
Microsoft Graph API
Office 365 / Exchange
Exchange Online
Google Mail
Gmail API + OAuth 2.0
Apple iCloud Mail
IMAP + App-Passwort
GMX / WEB.DE
IMAP / SMTP
Yahoo Mail
IMAP / SMTP
AOL Mail
IMAP / SMTP
Weitere IMAP-Postfächer
Beliebiger Provider
CRM-Verbindungen
Native
DivineMind CRM
Im Produkt integriert. Jede E-Mail verlinkt automatisch zum richtigen Kontakt. Activity-Timeline, Lead-Auto-Create, Sentiment-History — ohne Setup.
OAuth 2.0
HubSpot
Bidirektionaler Sync: Kontakte, Deals, Activities. E-Mails landen in deiner HubSpot-Timeline. Ein Klick — verbunden.
OAuth 2.0
Salesforce
Leads und Opportunities automatisch verknüpfen. E-Mail-Korrespondenz als Activity in Salesforce. Sandbox und Produktion.
Weitere CRMs (Pipedrive, Zoho, monday.com) auf Anfrage — Mapping in 48 Stunden.
In the DivineMind ecosystem
DivineMind CRM
Automatic contact link, activity timeline, lead auto-create.
DivineCall
Calls and emails of a contact in one timeline.
Google / Outlook Calendar
Automatically sync meeting invitations.
Offers & invoices
Create, send, and track documents from the email context.
Incoming invoices
Attachments via OCR into your invoice inbox.
WhatsApp Business
Forward email content seamlessly via WhatsApp.
Team sharing
Share inboxes with colleagues with roles.
Also on the go
Your inbox in your pocket. With voice control.
DivineMail runs as a Progressive Web App on iPhone and Android. In voice mode you dictate replies, ask AIRIS about open leads, or start an outbound call — without typing.
- Voice mode: talk to AIRIS on the go, like with a colleague
- Push notifications for high-priority emails
- Calls, appointments, mails — all in one timeline per contact
- iPhone, Android, and web — no native app needed (PWA)
AIRIS
×
I'm listening…
„Call Mr. Johnson and ask if 3 pm works.
×
Transparent pricing for DivineMail
Four plans, no hidden costs, cancel monthly. All tiers include AIRIS on every mail.
Starter
For solo entrepreneurs
49€/ month
excl. VAT
11 email account
- AIRIS analyzes every incoming email
- Categorization, sentiment, intent
- Reply drafts in your own writing style
- CRM link to DivineMind CRM
- Gmail, Outlook, IMAP — 1 account
Professional
For small teams
149€/ month
excl. VAT
33 email accounts
- AIRIS analyzes every incoming email
- Categorization, sentiment, intent
- Reply drafts in your own writing style
- CRM link to DivineMind CRM
- Campaigns with tracking
- Drip sequences (follow-ups)
Additional accounts
29 € per additional account / month
Most popular
Business
For SMBs with sales
349€/ month
excl. VAT
1010 email accounts
- AIRIS analyzes every incoming email
- Categorization, sentiment, intent
- Reply drafts in your own writing style
- CRM link to DivineMind CRM
- Campaigns with tracking
- Drip sequences (follow-ups)
- Invoice OCR from attachments
- Team sharing with role permissions
- Priority support
Additional accounts
19 € per additional account / month
Enterprise
For large teams
699€/ month
excl. VAT
∞Unlimited email accounts
- AIRIS analyzes every incoming email
- Categorization, sentiment, intent
- Reply drafts in your own writing style
- CRM link to DivineMind CRM
- Campaigns with tracking
- Drip sequences (follow-ups)
- Invoice OCR from attachments
- Team sharing with role permissions
- Dedicated account manager
- SLA by agreement
All prices per company per month, excl. VAT. Cancel monthly. Annual subscription: 2 months free.
Frequently asked questions
The ten questions potential users ask us most often.
DivineMail is an email inbox for SMBs with integrated AI. Every incoming message is automatically analyzed, categorized, linked to the CRM contact, and paired with a reply draft. It connects Gmail, Microsoft Outlook, Office 365, and any IMAP mailbox in one interface.
For small and medium-sized businesses that want to process incoming customer communication faster. The interface is available in 30 languages, including all official EU languages. Any registered company can use DivineMail, regardless of its headquarters.
Google Mail (Gmail API), Microsoft Outlook and Office 365 (Microsoft Graph), and any IMAP/SMTP mailbox. OAuth 2.0 is used for Gmail and Outlook; IMAP credentials are stored AES-256-encrypted in the database.
DivineMail comes in four plans: Starter (49 euros/month, 1 account), Professional (149 euros/month, 3 accounts), Business (349 euros/month, 10 accounts), and Enterprise (699 euros/month, unlimited accounts). All prices per company, excl. VAT, cancel monthly. AIRIS AI on every mail is included in all plans.
The analysis uses Google's Gemini 2.5 Flash model. For every incoming email, category, sentiment, intent, and urgency are extracted. Matching the email, a reply draft in your writing style is generated, enriched with data from CRM, offers, and calendar. You decide whether to send it.
Mailboxes, metadata and mail text are stored in the EU — PostgreSQL in Frankfurt, attachments in the file store in Berlin. For the AI features, mail content is sent to the Google Gemini API (paid tier, Google does not train models on it). That data is not anonymised, and the Gemini API is not restricted to the EU. On every fetch, sender, subject, date and the short preview are sent automatically. When you invoke an AI feature — summarise, translate, draft, appointment — the mail text goes along, up to 6,000 characters; for invoice recognition, the complete PDF. The AI analysis can be switched off per mailbox.
Yes. Any connected mailbox can be shared with team members, either with read-only access or with full rights (read, reply, manage). All actions are logged for traceability.
You can cancel monthly at any time. Before the cutoff date, you can request a full export of your data (EML files, CSV for metadata). After that, all content is irrevocably deleted from our systems within 30 days.
Yes. You can use DivineMail with a single account. The multi-account feature is optional and costs nothing extra.
Yes, DivineMail is a full-fledged mail client. Mobile support is also available via AIRIS. Outlook or Apple Mail can continue to be used in parallel — the sync layer is not exclusive.
NEW IN DIVINEMAIL
Appointments from emails and your folders on your mobile.
Two new features from October 2026, for everyone who doesn't just read emails at their desk.
Appointment from Email to Calendar
If an email contains an appointment, such as 'Thursday 10 AM at our office,' AIRIS reads the title, date, time, and location. You review and modify the details, and a tap adds the appointment to your own calendar. No invitation is sent to the sender; tapping twice will not create a duplicate entry.
Your folders in the AIRIS app
With the current app update, the AIRIS app's mail menu displays your own folders alongside Inbox, Sent, and Archive. These folders are shown as a tree structure with subfolders and the number of emails. You can move emails directly into one of your folders; the move operation occurs on the mail server.
Emails readable on your mobile
In the AIRIS app, emails adapt to your display and can be zoomed with two fingers.
Nothing disappears silently
Automatic filing moves an email only with clear confirmation, and every move is logged. If in doubt, the email remains in the inbox.