From quote to paid invoice — a continuous flow.
In wholesale, quotes, order confirmations, delivery notes, and invoices often run across four systems, and tiered prices are recalculated every time. DivineMind.AI stores conditions per customer, lets regular customers order themselves via an order link, manages the entire order chain with stock deductions, and autonomously duns open items — and presents every irreversible step for your approval beforehand. EU-hosted, GoBD and EU AI Act compliant.
Between order and payment, wholesale loses margin.
Six levers for order-to-cash without media breaks.
Conditions, self-service ordering, order chain, purchasing, and dunning — autonomously orchestrated, with approval before every critical step.
Customer prices, tiers, and conditions per buyer
↳ Every B2B customer has their own prices and quantity tiers. Maintained in Excel, someone recalculates them for every order — including errors and margin loss.
→ Store individual price lists and tiered prices per customer. For every order, the system automatically pulls the correct price per quantity — explicit customer list before price class before list price. You can also set payment terms and credit limits.
Regular customers order themselves — via order link
↳ Orders come in by phone, fax, and email and have to be re-typed. Nothing happens outside office hours.
→ Every regular customer receives a personal order link and orders themselves around the clock without logging in — at their stored conditions and tiered prices. The order goes directly into the system as an order, no re-typing.
Order → Delivery Note → Invoice, automatically
↳ After order acceptance, order confirmation, delivery note, and invoice are created in separate systems and manually entered multiple times.
→ DivineMind.AI manages the complete chain: Quote → Order Confirmation → Delivery Note (with automatic stock deduction) → Invoice. Upon quote acceptance, AIRIS idempotently reserves stock. The agent presents delivery notes and invoices — the irreversible steps — for your approval.
Stock and auto-reordering from supplier
↳ No one notices in time that an item is running low — and then the goods are missing exactly when the customer orders.
→ The warehouse manages stock per item and location. If an item falls below the minimum stock level, AIRIS automatically suggests a reorder from the cheapest or fastest stored supplier and creates the order; you trigger the dispatch to the supplier.
Best-before date and batch according to FEFO
↳ Food and beverages have a best-before date. If the earliest expiring batch is not picked first during commissioning, goods remain — and end up as write-offs in the trash.
→ Each item is managed with batch and best-before date; during delivery, the FEFO principle (first expiring, first out) automatically applies. DivineMind.AI warns in good time of expiring goods so you can sell them specifically instead of writing them off.
Cold storage types with temperature range
↳ Refrigerated, frozen, and dry goods must not get mixed up — and it must be clear at goods receipt what belongs where.
→ You manage several warehouses and storage types with a stored temperature range (e.g., refrigerated and frozen storage). Refrigerated items are marked in the master data so that stock and commissioning remain cleanly separated. (Continuous sensor temperature monitoring is not part of the system.)
Book goods receipt by photo
↳ Incoming invoices from upstream suppliers pile up, typing takes hours, and early payment discounts expire.
→ The Finance-Agent reads every incoming invoice via OCR (supplier, amounts, VAT, IBAN, due date) and creates the booking entry. After your approval, payment runs via SEPA, early payment discount periods are tracked, and the DATEV export remains clean.
Autonomously dun open items — with credit limit gate
↳ B2B customers supplied on credit pay late, dunning is neglected, and without credit control, the risk of default grows.
→ The Finance-Agent autonomously duns open receivables in several stages. AIRIS only sets customer conditions with a high credit limit — from 50,000 € — after your approval, and the credit limit is checked before delivery.
See what you save by switching the stack.
Total honest math — current tools + manual hours vs. one flat DivineMind.AI price.
Frequently Asked Questions
Can we store individual prices and tiers per customer?+
Yes. You create individual price lists and tiered prices per customer; for every order, the system automatically pulls the correct price per quantity (explicit customer list before price class before list price). Payment terms and credit limits are included.
How does the order link for regular customers work?+
Every regular customer receives a personal, tokenized order link and orders themselves around the clock without logging in — at their stored conditions. The order goes directly into the system as an order, without re-typing.
Does the order chain really run continuously?+
Yes. From quote to order confirmation and delivery note (with automatic stock deduction) to invoice, everything runs in one system. Upon quote acceptance, AIRIS idempotently reserves stock. We present delivery notes and invoices for your approval because they cannot be reversed.
Does the system automatically reorder goods?+
If an item falls below the minimum stock level, AIRIS recognizes this and prepares a reorder from the cheapest, fastest, or most reliable stored supplier. The order is generated; you trigger the sending of the order email to the supplier — the AI does not send it on its own authority.
What happens to the incoming invoices from our upstream suppliers?+
You photograph the document or forward the invoice email — DivineMind.AI reads supplier, amounts, VAT, IBAN, and due date via OCR and creates the booking entry. After your approval, payment runs via SEPA, early payment discounts are tracked, and everything lands cleanly in the DATEV export.
How does the system help with open items and credit risk?+
The Finance-Agent autonomously duns open receivables in stages. AIRIS only sets high credit limits — from 50,000 € — after your approval, and the customer's credit limit is checked before delivery.
Is DivineMind.AI GDPR and EU AI Act compliant?+
Yes. DivineMind.AI is designed for EU AI Act high-risk compliance and is fully GDPR compliant; all data is processed EU-hosted in Germany. Critical, irreversible actions are presented to you for approval and documented in an audit-proof manner.
What does DivineMind.AI cost and is everything included?+
Per user per month 749 €, with AIRIS Portal 999 €. There is also a free version (Free). The complete agent network is included — conditions, order link, order chain, warehouse with reordering, accounting, dunning, and CRM. No module surcharges. Servers are located in the EU (Germany).
Industry-specific AI insights — weekly
Each Wednesday a case from your industry: what works, what doesn't, what it really costs.
Make your order processing a continuous flow.
In a demo, you will see how DivineMind.AI pulls conditions, lets regular customers order themselves, and manages the chain from order to paid invoice — before you approve critical steps.
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