The inventory management and back office for your retail business.
Stock across multiple branches, price labels, reordering, supplier documents, and daily cash receipts neatly in the cash book — this eats up time that is missing in the store. DivineMind.AI takes over exactly this back office: branch stock at a glance, labels at the touch of a button, automatic reordering, and GoBD-compliant cash book. This does not replace your POS terminal — it is the system behind it. EU-hosted, GoBD and EU AI Act compliant.
Behind the till, the back office eats up time.
Eight Levers for an Organized Retail Back Office.
Branch inventory, labels, purchasing, receipts, GoBD cash book, B2B sales, and employee portal — autonomously orchestrated, with approval before every critical booking.
Branch stock at a glance
↳ With multiple locations, no one knows for sure which item is still in stock where. Transfers and reordering happen on demand.
→ Manage any number of warehouses and branches with stock per location. DivineMind.AI shows the stock per item across all branches, including totals and item count per location — the basis for targeted transfers and reordering.
Price and barcode labels at the touch of a button
↳ New goods, new prices — shelf labels are typed and printed by hand, error-prone and time-consuming.
→ DivineMind.AI generates ready-to-print label sheets as PDF from your article list — with name, price, item number, and EAN/barcode, in several layouts and with a freely selectable quantity per item. Print, stick, done.
Goods purchasing and auto-reordering
↳ No one notices in time that a bestseller is running low — and then the shelf is empty.
→ The warehouse manages stock per item and branch. If an item falls below the minimum stock level, AIRIS automatically suggests a reorder from the stored supplier and creates the order; you trigger the dispatch to the supplier.
Book supplier invoices by photo
↳ Supplier documents pile up, typing costs hours, discounts expire, the tax advisor waits.
→ The Finance-Agent reads every incoming invoice via OCR (supplier, amounts, VAT, IBAN, due date) and creates the booking entry. After your approval, payment is made via SEPA, discount periods are tracked, and the DATEV export remains clean.
Daily cash receipts GoBD-compliant in the cash book
↳ The daily cash receipts in Excel are not audit-proof — an estimate is threatened during a tax audit.
→ The daily cash receipts from your till are booked as a deposit GoBD-compliant and audit-proof into the cash book — AIRIS presents every booking to you for approval, the audit trail is complete, and the tax advisor export goes out daily. (DivineMind.AI is the cash book in the back office, not a POS terminal at the counter.)
Business Customers on Account: Order → Delivery Note → Invoice
↳ You also sell to business customers on account — and re-type order confirmations, delivery notes, and invoices every time into separate templates.
→ DivineMind.AI manages the complete chain in one system: Quote → Order Confirmation → Delivery Note (with automatic stock deduction) → GoBD Invoice. The agent presents delivery notes and invoices — the irreversible steps — for your approval before booking.
Open items, dunning, and regular customer CRM
↳ Business customers on account, regular customers with special conditions — keeping track of this and following up on receivables is neglected.
→ You store B2B customers with their own conditions in the CRM; the Finance-Agent autonomously duns open receivables in stages. This keeps the business customer operations clean, without anyone maintaining lists.
Roster, Time Clock, and Leave — in the Employee Portal
↳ Sales staff across multiple branches, changing shifts, leave requests, and sick reports on paper and in chat groups — at the end of the month, hours for payroll are missing.
→ Your branch team receives its own self-service access via PIN: view roster, clock in and out, report sick (with upload of sick note), and apply for leave. Times and absences are cleanly consolidated, ready for payroll. These pure portal accesses — time clock, leave, roster — are free of charge; payment is only required once someone works with AIRIS and the full app.
See what you save by switching the stack.
Total honest math — current tools + manual hours vs. one flat DivineMind.AI price.
Frequently Asked Questions
Is DivineMind.AI a POS system for the till?+
No — and we state that clearly. DivineMind.AI is the inventory management and back office behind it: branch stock, price labels, purchasing and reordering, supplier documents, and the GoBD-compliant cash book. Your POS terminal at the counter is integrated via the daily cash receipts, which are booked as a deposit into the cash book.
Do we see stock across multiple branches?+
Yes. You manage any number of warehouses and branches with stock per location. DivineMind.AI shows the stock per item across all branches, with totals and item count per location — the basis for targeted transfers and reordering.
Can we print price and barcode labels?+
Yes. From your article list, DivineMind.AI generates ready-to-print label sheets as PDF — with name, price, item number, and EAN/barcode, in several layouts and with a freely selectable quantity per item.
Does the system reorder automatically?+
If an item falls below the minimum stock level, AIRIS prepares a reorder from the stored supplier and creates the order. You trigger the sending of the order email to the supplier — the AI does not send it on its own authority.
How are daily cash receipts booked?+
The daily cash receipts are booked as a deposit GoBD-compliant and audit-proof into the cash book; AIRIS presents every booking to you for approval, the audit trail is complete, and the export to the tax advisor goes out automatically daily.
What happens to supplier invoices?+
You photograph the document or forward the invoice email — DivineMind.AI reads supplier, amounts, VAT, IBAN, and due date via OCR and creates the booking entry. After your approval, payment is made via SEPA, discounts are tracked, everything ends up neatly in the DATEV export.
Is DivineMind.AI GDPR and EU AI Act compliant?+
Yes. DivineMind.AI is designed for EU AI Act high-risk compliance and is fully GDPR compliant, all data is processed EU-hosted in Germany. Critical, irreversible actions are presented to you for approval and documented in an audit-proof manner.
What does DivineMind.AI cost and is everything included?+
Per user per month 749 €, with AIRIS Portal 999 €. There is also a free version (Free). Included are branch stock, labels, purchasing with reordering, supplier OCR, GoBD cash book, accounting, dunning, and CRM. No module surcharges. Servers are located in the EU (Germany).
Industry-specific AI insights — weekly
Each Wednesday a case from your industry: what works, what doesn't, what it really costs.
Tidy up your retail back office.
In a demo, you will see how DivineMind.AI shows branch stock, prints labels, automatically reorders, and books daily cash receipts into the cash book in an audit-proof manner — while you take care of the store.
Or write to us directly.
Please briefly describe your needs — we will get back to you within 24 hours.