The recall that took hours now takes seconds.
12 pages · 1.7 MB · Brochure in German
Request brochure in English →Free, the link will be sent by email.
DivineMind.AI checks your customers' wholesale licenses at the push of a button and finds every affected delivery of a batch in seconds during a recall. In daily business, AIRIS tracks expiry and batches according to the FEFO principle, automatically reserves stock upon offer acceptance, and creates pick lists and delivery notes. Fully autonomous — and before shipping to your customers, the AI always asks you. EU-hosted in Germany, with AI labelling according to Art. 50 EU AI Act and export for tax consultancy.
In pharmaceutical distribution, every minute, every proof, and every batch counts.
Your agents for regulated pharmaceutical distribution.
License control, batch recall, expiry, fulfillment, and customer conditions — autonomously orchestrated, with an approval gate before every critical action.
Check customer licenses at the push of a button
↳ Before each delivery, the customer's wholesale/distribution license must be valid. Manually in folders and spreadsheets, a license expires unnoticed — and a delivery to an unauthorized recipient is a GDP violation.
→ The Pharma-Agent checks the stored license of each customer and clearly displays it as valid (green) or expired (red). This way, you only supply authorized recipients — and have the proof for inspection directly in the system.
Batch recall in seconds — prepared, but never sent without you
↳ If a quality defect or a regulatory recall occurs, you must immediately find every single delivery of a batch and every affected customer. Manual research takes hours — time that counts in a recall.
→ The pharma agent finds all affected deliveries of a batch with one command and fully prepares the recall. However, sending the recall notification to your customers always requires your approval — it is one of the critical steps that AIRIS never performs autonomously.
Expiry and batches under control according to FEFO
↳ Medicines have an expiry date and a batch number. If the earliest expiring batch is not picked first during order picking, expired goods remain — and in the pharmacy, in doubt, the wrong batch ends up.
→ Each item is managed with batch and expiry date; during delivery, the FEFO principle (first expiring batch out first) automatically applies. DivineMind.AI warns of expiring goods, and refrigerated and BtM items are marked in the master data so that they are managed in the correct storage type.
Auto-reservation upon offer acceptance — from order to delivery note
↳ Stock is reserved on demand. With parallel orders, the same goods are promised twice, and pick lists and delivery notes are typed into separate systems.
→ As soon as your customer accepts the offer via the accept link, AIRIS automatically reserves the stock (idempotent, no double reservation) and creates the pick list. The agent presents the delivery note with stock withdrawal to you for approval — no document leaves the house without your confirmation.
Customer prices, tiers, and payment terms — with credit risk gate
↳ Each customer has their own prices, quantity tiers, and payment terms. Pharmacies and B2B customers are supplied on credit — manual maintenance and lack of credit control pose a liquidity risk.
→ AIRIS creates price lists and tiered prices and sets customer conditions. In case of high credit risk — from 50,000 € credit limit — payment terms are only set after your approval. The Finance-Agent autonomously follows up on open receivables.
Goods purchasing and reordering from the supplier
↳ Ordering from the manufacturer or pre-wholesaler, typing in incoming invoices, keeping an eye on discounts — and no one notices in time that a preparation is running low.
→ The Finance-Agent reads every incoming invoice via OCR (supplier, amounts, VAT, IBAN, due date) and presents it for approval — payment via SEPA, clean DATEV export. If the minimum stock falls below, AIRIS prepares the reorder from the stored supplier; you trigger the sending of the order.
Your savings
Your savings are the time your team gets back.
We calculate how many hours DivineMind saves your business per week based on your actual tasks – in the potential analysis. Afterwards, you will see task by task what is eliminated and what it brings you.
Frequently Asked Questions
Does the AI autonomously trigger a recall and send notifications?+
No. The pharma agent finds all affected deliveries of a batch and fully prepares the recall — but sending the recall notification to your customers will always be submitted for your approval. It is one of the critical steps that AIRIS never performs autonomously. You retain the decision.
How quickly does DivineMind.AI find affected deliveries in a recall?+
With one command. You name the batch, and the Pharma-Agent lists all deliveries and affected customers in seconds, instead of your team researching for hours in spreadsheets and delivery notes. This significantly shortens the reaction time in case of a recall.
Does the system check the GDP/wholesale licenses of our customers?+
Yes. The Pharma-Agent checks the stored license of each customer and clearly indicates whether it is valid or expired. This way, you only supply authorized recipients and have the proof for GDP inspection readily available at all times.
Do you keep track of expiry dates (MHD) and batches?+
Yes. Each item is managed with batch and expiry date; during delivery, the FEFO principle (first expiring batch out first) applies, and DivineMind.AI warns of expiring goods. Refrigerated and BtM items are marked in the master data and managed in the appropriate storage type. Continuous temperature monitoring via sensor is not part of the system.
How do automatic stock reservation and fulfillment work?+
As soon as a customer accepts your offer via the accept link, AIRIS reacts automatically: The stock is reserved (idempotent — the same acceptance never reserves twice), and a pick list and delivery note with stock withdrawal are generated, which AIRIS presents to you for approval before shipping.
Does the system also support our goods purchasing?+
Yes. Incoming invoices are read via OCR (supplier, amounts, VAT, IBAN, due date) and paid via SEPA after your approval, with a clean DATEV export. If an item falls below the minimum stock, AIRIS prepares the reorder from the stored supplier — you trigger the sending of the order.
How does DivineMind.AI handle GDPR and the EU AI Act, and where is our data located?+
For DivineMind.AI, the EU AI Act primarily mandates transparency under Art. 50 (effective August 2, 2026): Anyone speaking with AIRIS or the AI phone agent (Divine Call add-on, bookable) will be informed that they are speaking with an AI. Additionally, we voluntarily log every AI action so you can always track what AIRIS has done. Critical and irreversible actions — such as sending a recall, a delivery note, or setting high credit limits — are always submitted by AIRIS for your approval; you set the framework using the autonomy switch. Data is located in the EU (Germany); you can manage data processing agreements, information requests, and deletions at the push of a button.
What does DivineMind.AI cost and is everything included?+
Per user per month 749 €, with AIRIS 999 €. There is also a free version (Free). The full range of functions is included — license checking, batch recall, batch/expiry, fulfillment, conditions, accounting, dunning, and CRM. No module surcharges. Servers are located in the EU (Germany).
Secure your GDP compliance — and make your order processing a continuous flow.
In a demo, you will see how DivineMind.AI checks licenses, prepares a batch recall in seconds, and fulfills orders from offer to delivery note — before you approve critical steps.
Brochure in German
Request brochure in English →Free, the link will be sent by email.
Or write to us directly.
Please briefly describe your needs — we will get back to you as soon as possible.