Clock in at location, duty roster, invoice every month.
Cleaning staff clock in on their mobile phones only within a radius of the location. Duty roster, vacation, and sick leave with replacement suggestions. Checklists in the free employee portal. Monthly flat rates are processed as recurring invoices.
Timesheets, WhatsApp groups, and invoices in Word.
What DivineMind covers for a cleaning company today.
For building cleaning and facility service providers with permanent staff — in the EU, UK, USA, and Canada.
Time tracking with location rules
↳ Timesheets are filled out retrospectively, and no one knows when work actually started.
→ Your staff clock in via the web or mobile. If the location rule is active, clock-in is only possible within a radius of a company location, set to 50 m; clock-ins outside this radius are rejected and the distance is recorded. Management enters hours with a reason, breaks are deducted.
Duty roster, vacation, sick leave
↳ The duty roster is in Excel, sick leave notifications come via message in the morning.
→ Duty roster with vacation and sick leave. The company calendar only shows 'absent', never the reason. In case of sick leave, DivineMind suggests a replacement and checks rest periods and weekly hours.
Employee portal with checklists
↳ What was done at the site is written on paper, which is left in the car.
→ In the employee portal, your staff clock in and tick off checklists. The portal is free for every company.
Quote, order, recurring invoice
↳ Every month, the same invoices for the same sites are rewritten.
→ Quote with acceptance via link, order confirmation, and invoice. Monthly flat rates are processed as recurring invoices. Dunning levels run automatically when you activate them. You can export files for your tax advisor.
CRM, DivineMail, and tasks
↳ Contact persons for sites, complaints, and special orders get lost in emails.
→ Customers with customer files, emails attached to the file, tasks with assignee and deadline, appointments with booking page, and cloud storage.
One price per user. The employee portal is free.
Time tracking, duty roster, invoices, CRM, and DivineMail are included. All prices plus VAT.
per user per month for the office: DivineMind with time tracking, duty roster, invoices, CRM, and DivineMail.
per user per month with the AI assistant AIRIS via chat and voice.
Employee portal with clock-in and checklists, for every company.
Frequently asked questions
Is there a site file with areas and service specifications?+
No, that is not available today, nor is key management. You manage sites as customers with customer files; services are listed in the quote.
Can you clock in per site using QR or NFC codes?+
No. The location rule applies around your company locations. There is no check-in per cleaning site using QR or NFC codes.
Is there a quality control according to INSTA 800?+
No. Checklists in the employee portal record what has been completed; there is no rating system according to INSTA 800.
Does DivineMind process payroll?+
No. The hours from time tracking are the basis; your tax advisor or payroll software handles payroll processing.
What does DivineMind cost?+
€749 per user per month, €999 with the AI assistant AIRIS, both plus VAT. The employee portal is free.
Industry-specific AI insights — weekly
Each Wednesday a case from your industry: what works, what doesn't, what it really costs.
Hours, duty roster, and invoices in one place.
In the initial consultation, we will show you time tracking with location rules, duty roster, and recurring invoices.
Or write to us directly.
Please briefly describe your needs — we will get back to you within 24 hours.