Record, review, and approve supplier invoices.
Record Invoice
Open Incoming Invoice
Section Incoming Invoice.
Upload Document
Drag & drop PDF/image into the upload mask; the AI recognition extracts supplier, number, date, amounts, and line items.
Assign Supplier
Known supplier is matched; for new suppliers, they are created directly.
Review Line Items
Check and correct recognized line items and tax rates.
Save
Document is posted and visible in the workflow for approval/tax advisor.
Counter-Invoice
You record a counter-invoice (credit note/supplier correction) as a negative line item type within the same document. The totals are automatically offset, and the document remains fully traceable.
Review & Forward
- Approval — Four-eyes principle review before posting.
- Tax Advisor — Hand over documents bundled to the firm.
- Analytics — Analysis by supplier, account, period.
- Suppliers — Master data and detailed view per supplier.
Supplier Subscriptions & Contracts
- Under Subscriptions & Contracts, DivineMind detects recurring costs from incoming invoices and bank debits over the last 18 months — as soon as a supplier has billed in at least three months or the bank is connected.
- At the top are monthly costs, active subscriptions, the next debit, and notice periods for the next 30 days.
- Use "Edit notice period" to maintain notice periods in days, contract end dates, and status (e.g., cancelled or "no subscription"). A reminder appears 14 days before "cancel by"; price increases are flagged.
- "Re-detect" searches receipts and bank transactions again for recurring costs.
Always run the recognition first. You will then only correct individual fields instead of manually entering everything.
Automatic recognition is highly accurate but not infallible. Please verify the amount, tax rate, and supplier before approval.