A full-featured email client with AIRIS assistant, templates, campaigns, CRM integration, and automatic invoice recognition.
Inbox & Views
Inbox
All connected mailboxes in one place — with flagging, snoozing, archive, and trash.
AI Actions
AIRIS sorts what needs your attention today and suggests concrete next steps.
AI Search
Mailbox-wide search — or ask AIRIS a question in natural language.
Marketing
Campaigns, sequences, templates, and contacts directly from the inbox.
Write & Reply
New Email
Write recipients, subject, and text — including Cc/Bcc, formatting, and attachments.
Write with AIRIS
From keywords, AIRIS formulates a complete, professional email in your tone.
Insert Templates
Use reusable templates with placeholders that are replaced per recipient.
AI Features
- Summary: AIRIS summarizes long messages and entire threads in a few sentences.
- Automatic Categories: incoming emails are recognized and categorized (inquiry, offer, invoice, support …).
- Reply Drafts & Quick Replies: suitable replies at the touch of a button, which you only need to review.
- Translate: translate every email into your language — original is preserved.
New in the DivineMail Redesign
- Relevant replies from AIRIS: three reply suggestions under each email at the touch of a button — one click opens the reply with the text.
- Ask AIRIS: in the AIRIS card under 'Questions', ask questions about this specific email, e.g., 'By when should it be delivered?'
- Attachment preview: PDFs, images, and text files open directly in DivineMail; downloading remains a separate button.
- Translate into 26 languages and 'Listen to briefing': AIRIS reads out what is waiting in your inbox.
- Compose: Insert template, subject suggestions from AIRIS, visible signature, and postpone with your own date and time.
- Meeting invitations show if your calendar is free at that time; recognized invoices show their status in DivineFinance.
- AI categories in the sidebar and search filters that AIRIS creates from your input ('unread with attachment' → apply filter).
- AI actions › 'Completed by AIRIS': everything that AIRIS has created — a created task can be undone as long as no one has worked on it.
- Campaigns: Narrow down the target audience by contact type and CRM tags; the number of recipients is counted immediately.
- The previous design remains temporarily accessible: DivineMail.
Folders & Organization
- System Folders: Inbox, Flagged, Sent, Drafts, Snoozed, Archive, Spam, Trash.
- Select multiple emails and move, archive, delete, or mark as read in one step.
- Colored labels make offers, invoices, construction sites, and suppliers visible at a glance.
Rules & Log
- Under Settings → Automation, you can create rules, e.g., "Sender contains stagepool → move to folder Stagepool". Rules run automatically for every new email.
- Immediately after saving, DivineMail shows how many existing emails in your inbox match — it will only be applied when you click "Apply now".
- For each rule, it shows when it last hit and how often. Under "Show log", you can see every email with sender, subject, what happened, and whether it was automatic or manual — including errors like a missing target folder.
- When editing: "Adjust with AIRIS" sharpens or expands the rule according to your words, "Check with Example Mail" shows for each condition whether a specific mail is matched and why not. "All conditions must apply" requires every condition simultaneously — for multiple keywords, choose "any condition is sufficient". "Sender" checks name and address, "Text" checks the content of the email.
Campaigns & Sequences
Create Campaign
Set the recipient list, sender, subject and content in the assistant — with preview.
Tracking
Opens and clicks are measured; Analytics shows delivery, engagement, and conversion.
Sequences
Multi-stage automatic follow-up sequences with waiting times between steps.
- Contacts carry a GDPR opt-in status — only consented recipients receive campaigns, opt-out is automatically excluded.
Incoming Invoice OCR
Configure Invoice Mailbox
Under Settings → Invoice OCR, enable a connected mailbox for automatic processing.
Automatic Recognition
AIRIS extracts PDF attachments via OCR: supplier, invoice number, date, amounts, tax rates, and payment due date.
Target: DivineFinance
Recognized invoices land directly in the incoming invoice inbox of DivineFinance; suppliers are created or supplemented.
- The processing log shows every email with status; failed ones can be reprocessed with one click.
- Statistics: successfully processed invoices, errors, last 24 hours, and newly created suppliers.
CRM Integration
- Senders are automatically linked to DivineCRM contacts; the email history lands in the contact record.
- Directly create a task, schedule an appointment, or link the process from an email.
- Appointments from the text are recognized and suggested as calendar entries.
Connect Accounts
- Securely connect Gmail and Outlook / Microsoft 365 via OAuth — without storing passwords; or any account via IMAP/SMTP.
- Multiple sender identities with their own signature; share mailboxes with team members.
Ask my inbox — ask, don't search
- In the search field, type a natural language question and press Enter — e.g., 'Which invoices are still open?' or 'What did the customer from Vienna write last?'
- AIRIS searches your entire inbox, provides an AI answer to your question, and lists relevant emails below.
- For quick typing, the search field still functions as a standard full-text and filter search.
Create Templates with AI
Describe the occasion
Under Templates, 'Action with AI', briefly describe the occasion (e.g., 'Spring promotion with 20% discount for existing customers').
Get 3 Variants
AIRIS generates three complete variants with subject and HTML preview — each with a different tone and structure.
Save & Use
Save as a template; placeholders like {{firstname}} are replaced per recipient.
Secure Sending with Undo Function
- After sending, you have a few seconds: an undo notification appears — a click stops the send and reopens the email for editing.
- Only then is the message truly sent — avoiding accidental sends or forgotten attachments.
Distribution lists (@team, @partner, own groups)
- Type '@' in the recipient field: You will see all distribution lists — @team (all employees), one group per CRM category, and your own. With DivineMind, there is also @partner with all active sales partners.
- The distribution list appears as a single entry in the recipient field. Clicking on it shows all individuals; you can deselect specific ones.
- Default: Each person receives their own email and does not see others. With {Vorname} in the text, you address everyone personally ("Insert Salutation"). Alternatively, a single email can be sent with everyone in Bcc.
- Additional recipients, for example, a colleague in Cc, receive the email once as usual. Contacts who have unsubscribed or are blocked are automatically excluded.
- You can create your own distribution lists under Settings → Distribution Lists. If desired, you can make them available to the entire company — only you and the administrators can then modify them.
Acquisition Results
- Under Marketing → Acquisition, you can see what your acquisition workflows achieve: how many leads were created and contacted, how many replied or booked an appointment, who expressed no interest, and which addresses bounced.
- Select the period (7, 30, or 90 days) and the view per workflow or per country. Clicking on a number shows the individual leads with a link to their customer record and the reply email.
- “Replied” only counts actual replies — not out-of-office notifications or bounces. Opens have only been tracked since 10/14/2026.
- If a contacted lead books a meeting via your appointment page, automatic follow-up ends and the appointment is counted. Owners, Admins, and Managers can view this page.
Add Appointment from Email to Calendar
Extract Appointment
If an email contains an appointment (e.g., "Shoot on November 13th starting at 10 AM"), DivineMail displays the "Appointment from Email" bar above the email — in the app, it appears as a card below the sender. Tapping "Extract Appointment" allows AIRIS to read the title, date, time, and location from the text. If AIRIS detects the appointment upon receipt, the fields will be populated immediately.
Review and Adjust
All fields can be modified before adding the appointment — title, date, start time, end time, and location. If no time is specified, it will be an all-day event.
Add Appointment
"Add Appointment" enters it into your personal calendar. The sender does not receive an invitation — you have already responded. Double-tapping will not create duplicate appointments.
Open Calendar or Create Contact
Afterward, "Open Calendar" leads directly to the appointment. If the sender is not yet a contact, "Create Contact" appears as a small button next to it. Genuine calendar invitations (.ics) will continue to have their own card with accept/decline options.
My Folders in the AIRIS App
Open Folder Menu
In the app's mailbox, tap 'Folders'. Below the fixed folders is the 'My Folders' section with all your custom folders — including those created by rules or the 'Akquise-Ablage' (automatic filing of sales-outreach replies).
Expand and Collapse Subfolders
Subfolders are indented under their parent folder. The arrow on the left expands or collapses a folder; the number on the right shows unread or total messages.
Open and Sync Folder
Tapping opens the folder's messages. Pulling the list down syncs the folder with your mailbox immediately.
Move to Folder
In a message, tap '...' and 'Move to folder', then select the destination folder. The message will be moved on the mail server and appear in the destination folder immediately.
A/B Test for Campaigns
Enable Test
In the Campaign Assistant, under 'Content', enable the 'A/B Test (Subject)' switch and enter a second subject. Optionally, you can also specify a custom text B; the header image and button remain the same.
Select Share, Metric, and Waiting Time
The test share (default 30%) is split equally between A and B. Opens or clicks are measured. After the waiting time (default 4 hours), a decision is made — at the earliest, when each version has reached the minimum quantity.
Start Sending
Upon launch, only the test groups are sent. The same recipient always receives the same version, even after a restart. Remaining recipients wait for the winner.
Winner in Report
In the campaign report, the 'A/B Test' card shows Sent, Opened, Clicked, and Rate per version, the status, and the winner. With 'Decide Now', you can skip the waiting time. If the difference is too small, A wins — the original, never a random winner.
Identities & Signature
- In Settings, under Identities, you can create, edit, set as default, or delete multiple sender identities.
- Each identity has its own rich-text signature (bold, italic, links) that can be automatically appended to outgoing emails.
- Import contacts via CSV (with column mapping and preview) or directly from DivineCRM; AI analyses provide recommendations for your campaigns.
Activate the invoice mailbox once — after that, incoming supplier invoices will automatically land in DivineFinance, without you having to type anything.